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About AFSCME | |||||||||
Accounting Clerk II - Payroll, Financial Services Department
Processes, reconciles and reports on a variety of accounting and financial transactions according to department procedures involving analysis of information. Maintains records, logs, and files of activities. Complexity of work identified by the variety of accounting activities assigned, the amount of analysis required or the variety of information sources, and applying specialized knowledge to analyses. DUTIES: Duties include receiving and analyzing all incoming payroll mail to determine appropriate payroll action to be taken. Initiates phone calls or routine correspondence to clarify payroll issues. Calculates gross salary, federal and state withholding taxes in compliance with applicable tax regulations, and deductions. Calculates adjustments when manual check is required. Inputs all payroll actions into automated payroll system and reviews output reports to determine accuracy of information. Issues vouchers for manual checks, payroll advances and replacement checks and subsequently enters applicable information into the computerized payroll records. Prepares vouchers to fund payroll bank accounts and makes payments based upon payroll deductions. Issues vouchers for all unemployment and disability taxes that are not paid by the tax service. Issues vouchers for all voluntary deductions. Sorts and prepares for distribution all payroll checks and EFT deposit advices. Answers telephone requests and letters of inquiry from offices and employees. Files all payroll action documents. Performs analysis and reconciliations of payroll system information to other accounting and HR systems. Performs other duties as assigned. REQUIREMENTS: High school graduate and a minimum one year bookkeeping or accounting courses at the college level. Additional bookkeeping or accounting courses is desired. Two to three years experience in an accounting environment performing a variety tasks desired any equivalent combination of education and experience which provides the following knowledge, skills and abilities: Ability to handle multiple tasks while working with minimal supervision; manage time effectively to meet deadlines. Has demonstrated a high degree of organizational skills, accuracy and attention to detail. Proficiency with a personal computer, 10 key calculator and in the use of MS Excel software is required. Experience with MSWord is required. Experience with the use of PC accounting software (eg; Quickbooks, NavigatER Travel System, ADP) is desirable. This position requires heavy data entry. Periodic overtime is required. Exposure to general ledger account reconciliations and other accounting functions. Successful background check for bonding insurance is required. |
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