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Appendix B: Sample Women’s Committee Meeting Agenda

  1. Call to order

    (The Chair asks members to take their seats so the meeting can begin and calls the meeting to order.) 
  2. Introductions

    (All members introduce themselves to the group and identify themselves by their job, work location and position in the union, if any.) 
  3. Approval of last meeting’s minutes

    (The committee secretary or another volunteer should distribute written minutes for the committee’s review). 
  4. Subcommittee or project reports

    (Subcommittee chairs or other members should give a brief report on the subcommittee’s, or project committee’s work since the last meeting. The report should focus on what has been accomplished, including any recommendations that the subcommittee is making to the full committee, what plans for further activities the subcommittee has and when they expect to complete these items. Following the report, the full committee should vote to accept the subcommittee’s report. A vote in favor of the report means that the committee also votes in favor of any recommendations made by the subcommittee, so make sure that members understand the recommendations and have the opportunity to discuss them before voting.) 
  5. New business

    (This is the time to bring up new items that have not been discussed before.) 
  6. Determine time and date of next meeting

    (Assign someone to reserve the room, make sure all members know about the meeting, arrange child care, if necessary, and arrange for refreshments.) 
  7. Good and welfare

    (This is the time to make announcements such as a member’s birthday or an upcoming meeting or activity that members might be interested in.) 
  8. Adjournment

    (The Chair officially ends the meeting.) 
  9. Social time

    (Coffee, soda and snacks can be provided while members have a chance to chat.)

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