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Administrative Assistant

Olympia, WA
Salary Range:
Salary range: $52,090 to $60,300
Posting Date:
March 25, 2022

Who We Are:

The Washington Federation of State Employees (WFSE) has a long history of fighting for workers’ rights and employee benefits while tackling social justice issues with passion and energy. The WFSE, Council 28 has been operating in the state capital for over 77 years and our staff fight for fairness and equality as well as ensuring the hard working employees of state government, higher education institutions, and public service workers get better pay, better health care, better retirement, and a healthy work environment. There’s more to accomplish, and with the right personnel, we believe we can accomplish it. Come join our team and be a part of a larger mission that will make an impact for years to come. Learn more about who we are at:


What We’re Looking For:

The Washington Federation of State Employees (WFSE) is recruiting to fill an Administrative Assistant position located in the Olympia field office. Reporting to the Field Supervisor, the Administrative Assistant provides high level support to the Supervisor and field staff. This position handles all administrative functions of the office, assists with the daily operations, and works with the Associates, Council Reps, and the Field Supervisor to accomplish their goals.


This position supports the Field Supervisor in daily administrative activities and acts as a resource to office Associates in responding to member’s requests and/or complaints. Manages calendars, set up meetings and locations, and takes notes of meetings on behalf of the supervisor. Prepares all personnel and payroll documents such as: activity reports, leave balances, and staff expense vouchers for supervisor’s review and signature.


Additional duties include:


  • Schedule meetings and locations for Field Supervisor and Council Representatives.
  • Prepare check requests and orders food for meetings and events.
  • Manages the office archive program.
  • Manage office consumables, including office supplies, postage system, kitchen supplies, copier supplies and stationery, etc.
  • Maintain office filing system including paper files, file cabinets and shared electronic files.
  • Organize and maintain various administrative, reference, library and other files.






Required Qualifications:

  • Five (5) years of progressively responsible experience in office/clerical, secretarial or general administrative work.
  • Knowledge and experience in office machines, Microsoft Office Suite, business management practices, and research methods.
  • Highly organized and capable of juggling multiple projects simultaneously.
  • Strong oral and written communication skills.
  • Proficiency in Microsoft Office Suite and related applications.
  • Strong analytical skills using various databases to collect and interpret data.
  • Detail oriented and able to work in a fast-paced environment.


Desirable Qualifications:

  • Data Analysis – familiarity with Tableau, and Survey Monkey.
  • Data Visualization – Adobe Photoshop, Publisher, Share Point, PREZI, etc.
  • Understanding of basic labor organizing principles and working experience in a Union.


Special Note:

As a condition of employment, candidates who accept a position will be required to provide proof of vaccination from COVID-19. Additionally, it is expected that selected candidates live within commuting distance of their assigned work location. This position is overtime eligible and may be required to work some weekends. Some travel may be required.  Benefits include annual and sick leave, cell phone allowance, medical/dental, life, and long term disability insurance, and holidays. Salary range is $52,090 to $60,300 and will be determined commensurate with experience. 

How to Apply:

To be considered for this position(s), applicants must submit a resume, letter of interest, and at least three (3) professional references to: Your letter of interest should clearly explain how your experience, training, and education make you a viable and competitive candidate for this position. 

This position is open until filled; however, the hiring authority may conduct interviews as soon as qualified candidates apply. It is to the applicant's advantage to apply as early as possible. 

The Washington Federation of State Employees is committed to providing equal employment opportunity and equal access in a non-discriminatory manner to its programs and services for all persons without regard to race, creed, color, marital status, gender, sexual orientation, religion, age, national origin, political affiliation, honorably discharged veteran or military status, or the presence of any real or perceived sensory, mental, or physical disability.
Persons requiring accommodation in the application process or for an alternative format may contact the Human Resources Director, Ben McDonald at (360) 352-7603 or Persons of disability or those who are deaf or hard of hearing can call the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388. The WFSE complies with the employment eligibility verification requirements of the Federal Form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.