News / Publications » Publications

Recommended Form for Local Minutes

The following material is not a part of the Constitution. It is included for the information and guidance of the officers of locals and councils.

 Minutes of the Meeting of September 15, 2006. The meeting of Local #________ was called to order by President John Buck at ________ p.m.

  1. Roll call of officers was taken by Recording Secretary Bernice Watson. All officers were present.
  2. The minutes of the previous meeting were read and approved.
  3. The Recording Secretary read the names of the following applicants for membership: Al Boyle, Joe Jones, Sally Brown. The new applicants were obligated as members.
  4. The President asked the Recording Secretary to read the important correspondence. Letters were read from the Central Labor Council asking for participation in the Voter Registration Drive and from the International President concerning the Local Union Training Program.
  5. Reports of the Officers.
      1. The President reported on the last Executive Board meeting. It was moved by Albert Ellis, seconded, and carried that the report be accepted.
      2. Secretary-Treasurer Alex Pruitt made the following report for August:


    Balance in bank as of July 31 . . . . . . . . . . . . . . . . . . $5,250.00
    Income: Dues received during August (504 units @ $32.00) . . . . . . . . . . . . . .$16,128.00
    Total Income . . . . . . . . . . . . . . . .. $16,128.00
    Expenditures: Per capita tax to International Union (504 units @ $9.00) . . . . . . . . . . . . . . . .$4,536.00
    Per capita tax to Council #100 (504 units @ $15.50) . . . . . . . . . . . . . . .$7,812.00
    Per capita to Central Labor Council (504 units @ $.20) . . . . . . . . . . . . . . . . . .$100.80
    Bills approved at July meeting and paid: J. Saylee Co. (Stationery) . . . . . . . . . . . . . $40.00 R.
    Sampson (rental for office and meeting hall) . . . . . . . . . . . . . . . . . . . . . . . $250.00
    U.S. Postal Service (newsletter). . . . . . . . . $196.56
    AFSCME (membership buttons and other supplies) . . . . . . . . . . . . . . . . . . . . . . $32.00
    Total Expenditures . . . . . . . . . . . . . $12,967.36
    Balance in bank as of August 31 . . . $8,410.64


        The Secretary-Treasurer recommended the payment of the following bills:


        $170.00 -- Sam Jones Office Supply $78.00 -- Thompson Printing Co.


        $250.00 -- R. Sampson (rental for office and meeting hall)




        It was moved by William Locke, seconded, and carried that the Secretary-Treasurer’s report be accepted and the bills approved for payment.
  6. Reports of Committees.
    1. Negotiating Committee. Chairperson Steve Savkovich recommended on behalf of the Committee that the contract negotiated with the city be approved. It was moved by Maria Bonner, seconded, and carried that the contract be approved.
    2. Education Committee. Chairperson Finettie Johnson recommended on behalf of the Committee that the local union send two members to participate in the Local Union Training Program to be conducted by the International Union. The matter was referred to New Business.
  7. Unfinished Business. The pending request of the county employees to join the local was taken up again. It was moved by Ernie Madison, seconded, and carried that a letter be sent to the International President asking for a recommendation on the matter.
  8. New Business. Tom Aubuchon moved that the recommendation of the Education Committee be accepted and that the local send the Chairperson of the Committee and Local Vice President Roy Howard to take part in the program with the local union to pay the actual expenses of the participants up to a maximum of $400. The motion was seconded and carried.
  9. Good and Welfare. John Small, representing the Community Chest, spoke to the meeting about the need for raising enough money in the annual campaign for the City Adoption Center to get back on solid financial ground. He appealed to the members present to work hard in their respective shops to help in the drive. George Peters informed those present that Joe Day was still confined to the City Hospital, but he could now receive visitors.

There being no further business, it was moved, seconded, and carried that the meeting be adjourned. Meeting adjourned at ________ p.m. Fraternally submitted, Recording Secretary

Get news & updates from AFSCME